Denman Community Land Trust Association
Denman Island B.C. Canada

AGM Newsletters

AGM Newsletter

May 12, 2013

notice of

Annual General Meeting

is scheduled for

Tuesday, May 28, 2013 at 7:30pm at the Old School

The 2013 AGM will provide an update on DCLTA’s affordable housing efforts.

The Membership will also be asked to consider special resolutions to replace the existing constitution’s definition of low income and bring some wording up to date — please click here:

2013 AGM ~ Special Resolutions

Given that everyone needs affordable housing, DCLTA has chosen to focus on low income earners — “one piece of the puzzle.” However, as the federal government collects fewer statistics and as the cost of living on Denman escalates, DCLTA’s constitution needs to reflect this reality.

The special resolution reads in part: … for providing affordable housing to persons of low income living on Denman Island, where “low income” means the income of such persons is less than 120% of the “low income cut-off” amounts published by Statistics Canada, or its successor agency ...

Since the last AGM, DCLTA has worked to create an affordable housing pilot project (thanks to a generous donor). This experience will guide future projects; the bureaucratic shoals are charted.  

The May 28th meeting will include presentations by the Greywater Project and the Rural Affordable Housing Project contractors. DCLTA is committed to reducing housing costs while supporting community and environment. Please plan to attend the AGM.

* Your membership provides much needed encouragement and your membership fee helps cover the inevitable costs of running an organization. Your membership is good for one year (plus a year past its expiry date as provided in our constitution). Memberships are $5, donations of $20 or more will be issued an official tax receipt at the end of the year. *

Memberships can be renewed at the AGM, at DCLTA Market Day booth (every long weekend) or by filling out the envelope in DCLTA's Abraxas Free Post red file folder.

Thank you for your continued support.

AGM Newsletter

March 19, 2012

Denman Community Land Trust Association

Annual General Meeting 2012

March 22nd, 7:30 Conservancy Room, Old School

Please come and support DCLTA. Affordable housing is a community undertaking and DCLTA is an active piece of the puzzle.

The AGM agenda will include a financial report, a directors’ report and the election of directors for the Board. (The meeting will be brief)

If you can contribute more time, the Land Trust needs Board members to help carry tasks to completion. We are looking for directors and volunteers to 

1) help follow-up on bequest enquiries,

2) support the search for solutions to seniors’ affordable housing,

3) find creative ways to fundraise on island,

4) assist membership drives and info sessions,

5) brainstorm coping strategies to deal with massive bureaucracy, and

6) discover ways to access elusive Provincial and Federal funds. 

A heartfelt thank you for supporting DCLTA's efforts to respond to the community need for affordable housing. Thank you for your donations, memberships, suggestions and help with specific tasks.

* Check out DCLTA’s website for a summary of 2011 activities:

  1. *And, don't forget that memberships ($5) and donations can be left in the DCLTA redfile under "D" in the Abraxas Free Post or mailed to DCLTA, 3900 Lacon Road, Denman Island, BC  V0R 1T0.


AGM Newsletter

March 13, 2011




will take place at

7:30 pm on Thursday, March 17, 2011

in the Conservancy Room, Marcus Isbister Old School


ϖ    Directors’ Report, Treasurer’s Report, Report on the Keystone Project

ϖ    A Special Resolution to approve the reduction of the annual member’s fee to $5

ϖ    Election of Directors

Please come to the AGM and add your ideas and your support for affordable housing.

A motion will be brought to the meeting to reduce memberships from $20 to $5. For its first years, DCLTA relied extensively on memberships to support affordable initiatives such as matching funds with the Regional District’s Grant-in-Aid to complete the Property Inventory Project. Thanks to fundraising initiatives, grants and generous donations by community members, DCLTA is no longer solely dependent on membership fees. Official tax receipts will continue to be issued at the end of the year for membership donations of $20 or more.


* application to BC Housing Endowment Fund for matching funds to purchase a parcel of land which appears suitable for the transfer of 3-4 densities.

* Keystone Project: application for a combined Development Permit and Siting and Use Permit on the property has been submitted to the Islands Trust.

This project is the focus of the Real Estate Foundation grant which covers legal costs to create a draft bylaw for the Affordable Housing Zone, tenancy agreements and a 99-year lease which will provide the templates for future affordable housing possibilities.

Jenny Balke has completed a biologist report on the property as a basis for

  1. 1)designing covenants/ restrictions which look after the interests of the donor and environment,

  2. 2)applications for Islands Trust Permits and subsequent rezoning to create an Affordable Housing Zone, and

  3. 3)a model for DCLTA treading lightly on land.

* DCLTA has developed a Privacy Policy, a Conflict of Interest Policy, and a Confidentiality Agreement. Along with a Bequest Policy and toolkit for bequest making, these policies are available on DCLTA’s website:


Are you considering the possibility of donating or bequeathing land to the DCLTA?

Land donations or bequests could be made to combine affordable housing and conservation objectives through covenants or in cooperation with the Denman Conservancy Association. We would be happy to arrange a confidential discussion to explore these possibilities. Talk to a member of the Board.


Board members Anne de Cosson, Harlene Holm, Jane Lighthall, John Millen, and Bev Severn will be continuing on the Board. Several new members are needed.


DCLTA has undertaken to operate the dessert table in the Community Hall during the Conservancy Home and Garden Tour this year. The event is on Mother’s Day weekend the 7th and 8th of May. We will be calling on our supporters to provide those extravagant desserts that overcome the most resistant customer’s resolutions. We will also need help to staff the table.

The Dessert Table is a proven money maker. It will be our major fundraising effort this spring.

Come help DCLTA celebrate St. Patrick’s Day with green ideas for creating affordable housing.


REPORT ON 2010 PROJECTED WORK PROGRAM (* means undertaken/accomplished - IP means in progress)


___*___ establish a privacy policy

___*___ establish a policy on conflict of interest

___*___ establish DCLTA policies and procedures for bequests

___IP__ establish a policy on land partnerships

___IP__ establish policy and procedures for tenant selection and agreements


___*__ pursue Crown Land grant or lease

______ pursue land donations

___*__ pursue density donations/transfers

___*__ study immediate land/density offers on the table

______ assist with the bequest process when requested

__IP__ identify potential affordable housing properties on map

______ private mail-out/contact to potential donors

___*__ fund raising opportunities at the Regional level

__IP__ fund raising opportunities at the Provincial level

__IP__ fund raising opportunities at the Federal level

______ engage volunteers to help with DCLTA building / housing

__IP__ research lease/ tenant agreements

___*__ maintain a clipping file of DCLTA articles and affordable housing articles


___*__  provide newsletters/ Flagstone/Grapevine articles

___*__ membership drives

___*__ maintain DCLTA website

______ facilitate bequests of land/densities/money

___*__ attend AHERO meetings

___*__ attend Local Trust Committee meetings

__IP__ contact with community groups: DICEEC, DIRA, DIWOS, DISHs, DICES

___*__ keep contact with ISLA and similar Trust Area organizations

___*__ meet with Islands Trust Planner

___*__ maintain a public presence at relevant community events

AGM Newsletter

March 14, 2010

notice of

Annual General Meeting

is scheduled for

Wednesday, March 24th at 7:30 in the Backhall

DCLTA looks forward to input from as many of its 92 members who can attend. Doors will open at 7:00 for those needing to renew their membership and those wishing to take out memberships and join the affordable housing effort on Denman Island. If you can't make it to the AGM, please send your membership cheques to DCLTA, c/o 3900 Lacon Road, Denman Island BC, V0R 1T0 (tax receipts can be issued for $20 or more).

As all non-profit and charitable status societies, DCLTA will need to follow a formal agenda including the approval of the 2009 AGM draft minutes, approval of the June 8, 2009 to December 31, 2009 Financial Statements, and the election of new Board members. Time will be set aside for new business which lets folks bring forward ideas, questions, and issues.


On January 22, 2010, CMHC approved the Denman Community Land Trust Association's $10,000 Seed Funding application. And, on February 4, 2010, DCLTA applied for $3,000 from the Regional Districtʼs Grant-in-Aid to hire a technician to sift through island mapping resources and land use designations/bylaws to create a data base to support future affordability projects and funding applications.

An application for funding via the Law Foundation of BC, which benefited from an amazing level of local volunteer legal support, was not approved. Also, DCLTAʼs application for funding via the Housing Endowment Fund remains in abeyance awaiting an infusion of funds from senior government.

DCLTA continues to pursue a Nominal Rent Tenure for a portion of the McFarlane Road Crown land where density transfer opportunities via the Official Community Plan could make the creation of 2-4 affordable houses a reality (The existing 3 densities may be removed as part of a Ministry of the Environment 1200 acre park purchase agreement). This requires support from the provincial government. Given that funding for affordable housing initiatives also appears to rely on a complex formula of matching federal and provincial funds, DCLTA representatives met with MLA Don McRae on February 25th in the hope of securing an ear and a voice within the provincial government.

2010 Projected Work Program:

The need to pursue funding possibilities, are part of DCLTAʼs work program. Not all tasks fall into the funding category but all tasks reflect needs. While some are currently in progress, all tasks would benefit from volunteer contributions. If you can donate time to DCLTAʼs efforts, please consider putting your name forward as a Director. If your time donation is more limited, please help move a task to completion by twinning with a DCLTA director or joining an advisory mini-committee.


_____ establish a privacy policy

_____ establish a policy on conflict of interest

_____ establish DCLTA policies and procedures for bequests

_____ establish a policy on developer initiatives

_____ establish policy and procedures for tenant selection and oversight (e.g. armʼs length selection committee...)


_____ pursue Crown Land grant or lease

_____ pursue land donations

_____ pursue density donations/transfers

_____ study immediate land/density offers on the table

_____ bequests - meet with (self-identified) potential donors and assist with the bequest process when requested

_____ identify potential affordable housing properties on map

_____ private mail-out/contact to potential donors

_____ fund raising opportunities at the Regional level

_____ fund raising opportunities at the Provincial level

_____ fund raising opportunities at the Federal level

_____ engage volunteers to help with DCLTA tasks/ building housing

_____ research lease and tenant agreements to form DCLTA agreements

_____ maintain a clipping file of DCLTA generated articles and of affordable housing related articles


_____ newsletters and Flagstone/Grapevine articles re: updates, affordability issues, options and opportunities

_____ membership drives

_____ maintain DCLTA website re: updates, affordability issues, options and opportunities

_____ bequests - communicate DCLTA interest in receiving

_____ attend AHERO meetings

_____ attend Local Trust Committee meetings

_____ keep contact with community groups: DICEEC, DIRA, DIWOS, DISHs, DICES

_____ keep contact with ISLA and similar Trust Area organizations

_____ meet with Islands Trust Planner

_____ maintain a public presence at relevant community events

If you have time/energy/expertise, please sign up at the AGM, contact DCLTA at or phone Harlene at 250 335-2691.

In the best of worlds, DCLTA would have enough funds to create 5-6 units of affordable housing in 2010. And, why not have the best of worlds? If you can donate time, energy, expertise, densities, land - that best of worlds may be possible.

Outreach/Activities Log from April 2009 AGM to March 2010 AGM:

— the remaining pages are for those who ask: “What has DCLTA done in the last year?”

April 22, 2009 - DCLTA AGM

May 11, 2009 - DCLTAʼs John Millen and Harlene Holm meet with Patricia Gagnon, Contract Island Community Services Coordinator, Comox Valley Regional District (CVRD) to explore funding possibilities via the CVRD.

June 2, 2009 - BC Non-Profit Housing Associationsʼ networking conference in Nanaimo with Guy Marion, John Millen, Harlene Holm attending. Subsequent application for membership (June 18).

June 8, 2009 - contact Laurie Fauteux at Coastal Community Credit Union regarding templates/models for for land, lease, tenant agreements. Credit Union only handles mortgages and loans.

June 8, 2009 - John Millen meets with Trust planner Courtney Campbell to clarify density banking procedures and requirements.

June 8, 2009 - DCLTA officially qualifies for tax-exempt status as a registered society.

June 12, 2009 - Real Estate Foundation Letter of Inquiry regarding a grant to support the initial transactions of the newly created residential density bank on Denman Island. The Inquiry was rejected by letter dated 3 July.

June 23, 2009 - letter to Area A Director, Bruce Jolliffe introduce DCLTA and explore ways that he might support DCLTA efforts.

June 25, 2009 - Anne de Cosson attends AHERO on behalf of DCLTA and will continue to attend the monthly meetings whenever possible.

June 26, 2009 - letter to Bruce Alger, Director, Calgary Community Land Trust Society to request copies of models or templates for the CCLTʼs 99-year lease agreements, tenant agreements, and residential leasehold interest legal mechanism as well as some definitions.

June 27, 2009 - DCLTA membership drive at Old School Recycling.

June 30, 2009 - letter to Community Legal Assistance Society asking for their advice regarding models for land, lease, and tenant agreements.

July 2, 2009 - letter sent to Community Legal Assistance Society (CLAS) asking for advice and models of legal lease and rental agreements.

July 19, 2009 - letter to BC Non-Profit Housing Association requesting advice and models for rental/lease agreements.

July 19, 2009 - article submitted for the August Flagstone summarizing DCLTAʼs purpose and calling for donations and ideas.

July 21, 2009 - DCLTA met with Area A Director, Bruce Jolliffe to explore areas where the CVRD might provide support: land holding partnerships and density transfer/banking possibilities. Also, there are specific senior government grants and funding opportunities for which the CVRD must apply on behalf of DCLTA.

August 5, 2009 - Stephen Hall, Corporate Representative, BC Community Development Centre, CMHC attended the DCLTA meeting to outline what was still required in the Nov/08 Seed Funding application.

August 13, 2009 - forward letter sent June 26/09 to Bruce Alger at Calgary CLT to Tim Richter at Calgary Homeless Foundation.

August 17, 2009 - letter e-mailed to Andy Orr at BC Housing (Cc Stephen Hall at CMHC) introducing the Denman Community Land Trust Association with a request for models or templates of land lease agreements, tenant agreements, and residential leasehold interest legal mechanisms, and for funding opportunities available through BC Housing.

August 17, 2009 - email to Stephen Hall CMHC to thank him for meeting with DCLTA including the minutes of this session to both confirm their accuracy and keep as a record.

August 19, 2009 - letter from Canada Revenue stating that DCLTA had qualified for “tax-exempt” status as a registered charity effective June 8, 2009.

August 22, 2009 - information and membership session at Recycling/Market.

August 26, 2009 - email to Sandra Wood of Cortes Housing Initiative plus follow-up acknowledgment of her Aug. 28 very helpful response.

August 27, 2009 - email informing Rita Hatfield, Constituency Representative for John Duncan of DCLTAʼs qualification as a registered charity with appreciation of the support from this office. (Responding email from Ms. Hatfield September 4/09.)

August 29, 2009 - Letter to Tom Hilborn, Senior Natural Resource Officer, Front Counter, Integrated Land Management Bureau, Ministry of Agriculture and Lands as initial inquiry prior to DCLTA application for McFarlane Crown land parcel.

September 1&2, 2009 - email exchange with Area A director Bruce Jolliffe to restate DCLTAʼs need for a CVRD contact and subsequent meeting. Contact is Leigh Carter and Bruce Jolliffe will pass on possible fall meeting dates as soon as these are available.

September 2, 2009 - E-mail to Jaqui Mendes at BCNPHA re DCLTA qualification as a registered Charity and request for legal mechanisms for density transfers (cc Stephen Hall).

September 2, 2009 - E-mail to Tim Richter at Calgary Homeless Foundation re DCLTA qualification as a registered Charity and request for legal mechanisms for density transfers.

September 2, 2009 - E-mail to Andy Orr at B.C. Housing re DCLTA qualification as a registered Charity and request for legal mechanisms for density transfers (cc Stephen Hall).

September 14, 2009 - meeting with Trust planner Courtney Campbell to determine status of the Denman Island mapping project and to further explore the implications of density banking and transfer.

September 14, 2009 - Completed and returned "Goods and Services Tax/Harmonized Sales Tax (GST/HST) Information" forms to Canada Revenue Agency.

September 15, 2009 - meeting of Kevin Mitchell, Jude Kirk, Susan Marie Yoshihara and DCLTA Board rep Harlene Holm to plan the November 14, 2009 talent night fundraiser.

September 15, 2009 - email from Debra Yip of CMHC “Please be advised that our 2009/10 Seed Funding Budget has been fully taken up for this fiscal year ... In the meantime, your application has been set aside and should additional funding become available, you will be notified. ”

September 18, 2009 - Contacted Canada Revenue Agency at 1-800-959-5525 regarding changing DCLTA's fiscal year as a Non-Profit Society from incorporation on August 20/08 to June 7/09, the day before DCLTA became registered as a Charitable organization, and confirmation on the proper year-end returns to fill out.

September 19. 2009 - E-mail to DCLTA Directors regarding change of fiscal year to coincide with DCLTA's tenure as a Non- Profit Society, August 20/08 to June 7/09.

September 21, 2009 - email to CMHC Stephen Hall re-setting submission date of DCLTA amended application to September 28 and acknowledging Debra Yipʼs September 15, 2009 email reporting that CMHC funds are “fully taken up” for the fiscal year (cc: John Duncan).

September 22, 2009 - follow-up phone call to August 29 letter to Tom Hilborn, Ministry of Agriculture and Lands. The DCLTA request was on his desk and in process. His preference was to mail the information rather than share it via a meeting.

September 20 to 26, 2009 - email exchange with Linda Gorman, David Critchley, Doug Olstead (retired lawyers) and Trustee Louise Bell to formulate a DCLTA application for Law Foundation funding.

September 24, 2009 - Mail DCLTA's "Non-Profit Organization (NPO) Information Return" - form T1044 E (05) - to the Ottawa Technology Centre, and "T2 Short Return" - form T2 Short E (08) - and accompanying "General Index of Financial Information Short" - form T1178 E (08) - to the Canada Revenue Agency's Surrey B.C., V3T 5E1 office.

September 28, 2009 - DCLTA officially obtains a website domain and the website is officially on line.

October 1, 2009 - October Flagstone article on DCLTA regarding charitable status, why a land trust?, web-site, and "Denman's Got Talent!" November 14th fund-raising event.

October 5, 2009 - update sent for the CMHC Housing Development funding application.

October 13, 2009 - application for the BC Law Foundation Small Projects funding for $15 000 sent (confirmed as arriving October 15).

October 20, 2009 - formal submission to the Local Trust Committee Public Hearing on rezoning involving North Denman Lands and the Environment Ministry to express DCLTA concern that all densities on Denman Crown lands were to be ʻspentʼ for the purchase of park land.

November 1, 2009 - DCLTA newsletter emailed/mailed to all members to provide an update, advertise the November 14 fundraising talent night and canvas for research volunteers.

November 1, 2009 - front page Flagstone article by Kevin Mitchell outlining the Denmanʼs Got Talent

November 14th fund- raising event and callout for performers.

November 2, 2009 - Canada Revenue Agency's DCLTA's "Corporation Notice of Assessment" year ending June 7/09.

November 5, 2009 - paid article in the Grapevine calling for participants in the Denmanʼs Got Talent show as well as advertising the fundraising event.

November 9, 2009 - response sent to Tom Hilborn, Integrated Land Management Branch, regarding DCLTAʼs interest in the McFarlane Crown land parcel.( August 29/09 entry)

November 9, 2009 - Housing Endowment Fund application to BC Housing with copies to Andy Orr, Director, Regional Development, Vancouver Island Region, and Don McRae, MLA Comox Valley for $118 000.

November 10, 2009 - email sent to Area A Director Bruce Jolliffe suggesting two possible dates for a long anticipated meeting with Comox Valley Regional District staff involved in affordability issues.

November 12, 2009 - front page box ad in the Grapevine reminding Islanders of the Denmanʼs Got Talent fundraiser. November 14, 2009 - Denmanʼs Got Talent involves 16 acts with a sold out crowd and raises $2283.

November 16, 2009 - Letter to Don McRae, MLA Comox Valley, introducing DCLTA with a request for a meeting in the new year.

November 17, 2009 - email response from Teresa Warnes, Executive Assistant, CVRD, setting up a meeting December 9, 2009 with attendees Bruce Jolliffe, Director, Debra Oakman, chief administrative officer, James Warren, corporate legislative officer, and Geoff Garbutt, executive manager of strategic and long range planning.

November 19, 2009 - Confirmation sent that DCLTA Board members Anne de Cosson, Harlene Holm, Guy Marion and John Millen would attend the December 9, 2009 meeting with CVRD staff and Area Director Bruce Jolliffe.

December 1, 2009 - Flagstone article summarizing the Denmanʼs Got Talent fundraising event and acknowledging the volunteers, talent and audience.

December 4 and 5, 2009 - information, membership and donation display booth at the Denman Christmas Craft Faire. December 7, 2009 - DCLTA sent a formal email to Stephen Hall requesting an update in CMHC and related federal funding.

December 8, 2009 - CMHC Debra Yip responds to the DCLTA December 7/09 request: “We will not know until the New Year if we have not been allocated additional funds for the seed funding budget.”

December 9, 2009 - DCLTA representatives meet with CVRD Bruce Jolliffe (Director AREA A), Debra Oakman (Chief Administrative Officer), James Warren (Corporate Legislative Officer), Geoff Garbutt (Executive Manager of Strategic and Long Range Planning), Courtney Campbell (Islands Trust Planner) to introduce DCLTA and explore funding and support possibilities.

December 16, 2009 - letter from the Law Foundation of BC indicating that the DCLTA application for a Small Projects grant had not been successful.

December 16, 2009 - letter from the Housing Endowment Fund indicating that funding opportunities were contingent of matching funds via partnerships.

January 18, 2010 - charitable tax receipts mailed. January 22, 2010 - CMHC Seed Funding is approved in the amount of a $10,000 grant.

February 4, 2010 - application for a $3000 CVRD Grant-in-Aid for the creation of a land data base to help guide/inform DCLTA efforts.

February 15, 2020 - DCLTA representatives meet with Ted Brooks, CEO of the CVRD Commission to End Homelessness.

February 18, 2010 - the CMHC Seed Funding "Agreement" signed (February 17) and mailed in order to take on the obligations which come with the $10,000 grant.

February 25, 2010 - notices (3) for the March 2010 AGM in the Grapevine.

February 25, 2010 - DCLTA representatives meet with MLA Don McRae with emphasis on the potential Nominal Lease Tenure for a portion of the McFarlane Crown land and on Provincial funding for affordable housing.

February 28, 2010 - email to MLA Don McRae summarizing the DCLTA interest in the McFalane Crown land and highlighting the associationʼs request.

March 1. 2010 - article in the Flagstone providing an update and reminder of the AGM in the Flagstone with AGM notice in the Community Events Listing.

March 11, 2010 - DCLTA's 2009 Charities Return mailed.

NB DCLTA Board meets once a month.

AGM Newsletter

April 14, 2009

notice of

Annual General Meeting

is scheduled for

Wednesday, April 22, 2009 at 7:30 in the Backhall

As members of DCLTA and/or those who attended the November 18/08 Launch, you have already made a valuable commitment to the process. Your continued contribution is absolutely necessary because, like all beginnings, a strong foundation supports a solid structure. By the AGM, the application for charitable status will be in the mail - one big leap forward.

The following is the AGM draft agenda:

A) Brief review of work to date: 1) CMHC application, 2) contact/outreach efforts, 3) interface with other community groups and affordable housing societies, 4) policies in place or in process: privacy, conflict of interest, neutrality in developer initiatives, arm’s length in renter selection, rules of etiquette for meetings (from DIRA), 5) funds/accounting to date.

B) Overview of work in up-coming year: 1) land parcel evaluation/grid, 2) research and apply for funding grants, 3) develop legal documents to cover lease and rent agreements, 4) active pursuit of housing options: density transfer and the McFarlane Crown land possibility, 5) continuous outreach both within and outside the community.

C) Introduction of the volunteer task/project pool - researching grants and funding from one government level, listing private charitable organizations which might provide funding, locating models for lease/covenant agreements, finding information on Eco-Villages, helping organize specific sessions and events, creating a list of Denman volunteer/donated resources of labor and tools/supplies, confirm reality of CMHC repair grants, etc.

D) Election of Directors April 2009 to 2010.

E) Possible follow-up discussion: 1) make-up of renter selection group, 2) determining eligibility, 3) working toward housing self-management, 4) balancing housing needs within a rural environment.




The Denman Community Land Trust has been meeting, talking, emailing and researching. As a sample of these activities, the following is a copy of the Activities and Outreach Log:

June 4, 2008 - DCLTA, as a delegation to the Denman Island Local Trust Committee, requests the inclusion of affordable housing in the proposed density banking legislation.

June 6-8, 2008 - DCLTA representatives attend the affordable housing conference: “Community Housing for Small Communities” held on Hornby Island.

July 15, 2008 - DCLTA formally introduces its objectives to the Advisory Planning Commission.

September 16, 2008 - DCLTA hosts a round table discussion with members of the Advisory Planning Commission (APC) in light of the APC’s yearlong exploration of affordable housing options. APC members Jenny Balke and Derek Hood contributed copies of relevant documents and sources.

October 5 and November 14, 2008 plus January 9, 2009 - DCLTA representative as part of the Housing Needs Assessment Steering Committee overseeing the Hornby-Denman Housing Needs Study.

October 12, 2008 - DCLTA representative provides a written response to the Hornby-Denman Housing Needs Study.

October 20, 2008 - Denman Community Land Trust Association made a formal presentation to the Denman Island Residents Association (DIRA) to introduce DCLTA and announce the November 18 Launch meeting.  A motion was moved and carried that DIRA write a letter supporting the Denman Community Land Trust Association application for Canada Mortgage and Housing (CMHC) Seed Funding for Housing Development.

October 30, 2008 - DCLTA representative met with Nancy Sim, Assistant Supervisor, Ministry of Housing and Social Development (Courtenay) to discuss the role of the Ministry in supporting low-income earners and the creation of affordable housing.

November 13, 2008 - DCLTA representative attended AHERO, a coalition of Comox Valley groups and agencies that work with homeless and at risk individuals, to introduce DCLTA and gain a sense of the challenges and activities within the region.

November 17, 2008 - DCLTA made application for Canada Mortgage and Housing Seed Funding Grant. As part of this application DCLTA sought and obtained letters of support from a) Area Director for the Comox Valley Regional District, b) the Denman Island Local Trust Committee, c) Denman Island Residents Association, d) Denman Conservancy Association, e) Denman Island Women’s Outreach Society, f) Denman Island Economic Enhancement Committee, g) Denman Island Seniors Housing Society, h) Hornby Island Community Economic Enhancement Corporation, j) Denman Island Community School, and k) Dr. Doreen Tetz.

November 18, 2008 - public meeting on Denman Island to launch DCLTA.

January 23, 2009 - special DCLTA meeting with Local Trustee Louise Bell to discuss bylaws and other mechanisms as these effect the creation of affordable housing.

January 30, 2009 - request to Islands Trust Planner Chris Jackson to meet with DCLTA to discuss affordable housing questions and possible initiatives. Session set for February 17, 2009.

February 1, 2009 - email request 1) that the Denman Island Local Trust Committee (LTC) explore the possible use of extinguished densities for establishing affordable housing on Denman Island and 2) that the LTC set aside time in the February 17, 2009, meeting for a delegation from DCLTA to present the case for this measure.

February 17, 2009 - DCLTA delegation to the Denman Island Local Trust Committee regarding extinguished densities with a follow-up session with the Trust Planners Chris Jackson and Courtney Campbell and Local Trustee David Graham to discuss options, ideas and contacts.

February 18, 2009 - DCLTA contacted Gordon Smaill, Senior Land Officer, Crown Lands and Resources, Integrated Land Management Bureau, Provincial Ministry of Agriculture and Land who advised how to navigate the Bureau’s web site to find information regarding the possibility of a lease arrangement or Free Crown Grant for the McFarlane Road Crown land.  He recommended Tom Hilborn from Front Counter British Columbia & Land Information Management as the appropriate contact person.

February 19, 2009 - DCLTA contacted Jill Hatfield, Regional Agrologist (Courtenay) to discuss the possibility of affordability options on Agricultural Land Reserve parcels.

March 8, 2009 - DCLTA display and presentation at the Denman Island Women’s Outreach Society sponsored celebration of International Women’s Day.

March 9, 10,11 - email and telephone exchange with Nancy Sim, Assistant Supervisor, Ministry of Housing and Social Development (Courtenay) to develop an understanding of the Ministry of Housing and Social Development BC Employment and Assistance Rate Tables and how these rates might apply to rental rates for tenants receiving social assistance.

March 11, 2009 - Letter to Tom Knight, Manager of Planning Services with copy to Area Director Bruce Jolliffe: “As the Comox Valley Regional District represents a source of expertise and experience, DCLTA would like to meet with you or a CVRD staff member whom you feel could best provide assistance. Some of the areas DCLTA would like to explore are land tenure possibilities in cooperation with the CVRD, existing models for operating/housing agreements, and funding opportunities.”

March 22, 2009 - DCLTA display, presentation and membership drive in cooperation with the Equinox Vegan Potluck and the Denman Mud Girls Natural Building Collective.

March 26, 2009 - letter to MP John Duncan introducing Denman Community Land Trust Association and requesting a meeting to discuss support from the Federal Government in the creation of affordable housing on Denman Island.  A meeting with John Duncan has been set for April 16.


Future activities and contacts

        : continue to contact representatives and groups within the Georgia Strait, the San Juans and small communities with similar objectives as DCLTA to obtain information and ideas.

        : meet with MLA and MP to explore Provincial and Federal funding, resources, expertise and programs. At the Provincial level explore land tenure possibilities.

        : continue to establish contacts with similarly mandated groups and agencies within the Comox Valley AHERO coalition to share experiences and seek opportunities for cooperation.

        : meet with the appropriate staff of the Comox Valley Regional District and with the Area A representative to discuss funding, resources, expertise and programs available at the Regional level.

        : make representation to the Islands Trust and the Trust Fund focusing on density banking and land tenure possibilities.

        : continue to meet and dialogue with Islands Trust planners to more fully understand and explore opportunities for attaining the purpose of the society.

        : the organization anticipates membership in and support of a Province-wide Land Trust Association which is empowered to conduct research into land trust development of community based low-cost housing.

The decision to create a Land Trust to address affordable housing was not undertaken lightly. Time, commitment, complexity and the burden of responsibility are part of the task. However, the community of Denman Island is being impoverished by the loss of its low-income earners, and mechanisms, such as bylaw amendments, have fallen short of addressing the problem because many legislative tools are not available to the Islands Trust. 

Real solutions - which offer secure, affordable housing - depend on the tenure, hence the choice of creating a Land Trust. 

DCLTA is dedicated to creating options to fit the opportunities available within the community and within what is essentially a very supportive legislative directive from the Local Trust Committee and the Official Community Plan.

On April 22, DCLTA hopes to add directors for the upcoming term and find volunteers for the many small projects and tasks that keep falling off the To Do list.

Members are the backbone of the Denman Community Land Trust. Thank you for stepping forward to support DCLTA and its goals.

All rural houses depicted on this site are located on Denman Island

Photos:   John Millen

Website:   Guy Marion

Last updated:   May 12, 2013


Denman Community Land Trust Association

registered non-profit society August 2008

registered charity June 2009

BN 84223 0898 RR0001